Next Edge Privacy Policy

PRIVACY POLICY

1. INTRODUCTION

Next Edge Academy ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our facility, use our services, or interact with us online.

2. INFORMATION WE COLLECT

Personal Information:

• Name, address, phone number, and email address
• Emergency contact information
• Date of birth and age verification
• Medical information and health conditions relevant to training
• Payment and billing information
• Photo and video footage for promotional purposes (with consent)

Membership Information:

• Class attendance records
• Belt rank and progression tracking
• Payment history and membership status
• Training goals and preferences

Automatically Collected Information:

• Website usage data and analytics
• IP addresses and browser information
• Social media interactions with our pages

3. HOW WE USE YOUR INFORMATION

We use your personal information to:

• Provide martial arts instruction and related services
• Process membership payments and manage billing
• Communicate about classes, schedules, and academy updates
• Ensure safety and emergency response capabilities
• Track student progress and belt promotions
• Market our services (with your consent)
• Comply with legal and insurance requirements
• Improve our services and facilities

4. INFORMATION SHARING AND DISCLOSURE

We may share your information with:

• Insurance Providers: For coverage and claims processing
• Medical Professionals: In case of emergencies or injuries
• Payment Processors: To handle membership fees and transactions
• Legal Authorities: When required by law or to protect safety
• Service Providers: Who assist with business operations (under confidentiality agreements)

5. WAIVER AND RISK ACKNOWLEDGMENT

By participating in our programs, you acknowledge that martial arts training involves inherent risks. Your signed waiver and this privacy policy work together to ensure you understand both the physical risks and how your information is handled.

6. MARKETING AND COMMUNICATIONS

With your consent, we may use your information for:

• Email newsletters and class updates
• Social media posts featuring training activities
• Promotional materials and success stories
• Referral program communications

You can opt out of marketing communications at any time by contacting us or using unsubscribe links in emails.

7. DATA SECURITY

We implement appropriate security measures to protect your personal information:

• Secure storage of physical records
• Password-protected digital systems
• Limited access to personal information on a need-to-know basis
• Regular review of security practices

8. RETENTION OF INFORMATION

We retain your personal information for:

• Active members: Duration of membership plus 3 years
• Former members: 7 years for financial records, 3 years for other information
• Medical/injury records: As required by law and insurance policies
• Marketing materials: Until you request removal

9. YOUR RIGHTS

You have the right to:

• Access your personal information we maintain
• Request corrections to inaccurate information
• Request deletion of your information (subject to legal requirements)
• Opt out of marketing communications
• Receive a copy of your information in a portable format

10. MINORS' PRIVACY

For students under 18:

• We require parental/guardian consent for enrollment
• Parents/guardians have access to their child's information
• We follow additional protections for children's privacy
• Photo/video consent must be provided by parents/guardians

11. THIRD-PARTY SERVICES

We use various third-party services:

• GymDesk: For membership management
• Google Services: For business operations and communications
• Social Media Platforms: Facebook and Instagram for marketing
• Payment Processors: For handling membership fees

Each service has its own privacy policy governing their use of your information.

12. CHANGES TO THIS POLICY

We may update this Privacy Policy periodically. We will notify you of significant changes by:

• Posting the updated policy at our facility
• Sending email notifications to active members
• Updating our website (if applicable)

13. CONTACT US

If you have questions about this Privacy Policy or how we handle your information, please contact us:

ACKNOWLEDGMENT

By enrolling in Next Edge Academy programs, you acknowledge that you have read, understood, and agree to this Privacy Policy.